Aligned Services:

 Project Coordination · Final-Mile Delivery · FTZ Warehousing · Institutional Moving · Event Logistics

The Challenge

Deliver a high-visibility beauty industry showcase inside the Oculus with restricted access windows, Port Authority and Westfield approvals, heavy commuter foot traffic, and fragile/oversized exhibit pieces that must be installed and removed overnight without disrupting the public concourse.

The Strategy

• Pre-permitting and run-of-show with Port Authority, Westfield, and building security
• Color-coded dock schedule and marshaling plan; staged arrivals to eliminate queueing
• FTZ pre-staging and dummy-build QC for complex booths and lightboxes
• Badging and union coordination; minute-by-minute load-in timeline

The Solution

• Sequenced carrier arrivals to Oculus dock; lift-gate unload with pallet jacks and road cases
• Protected pathways with floor runners, corner guards, and spotters through public areas
• White-glove placement of acrylic, glass, and foam-core elements; AV/vendor handoffs
• Live command channel for approvals, variance handling, and photo verification
• Reverse logistics strike, waste segregation, and returns to storage/vendors

The Result

• Build completed 6 hours before doors; zero safety incidents
• 18+ exhibitor spaces supported; 40+ pallets moved end-to-end
• 100% compliance with access and security protocols
• Public area returned to “broom clean” within 90 minutes of strike